In June 2022, Regina City Council passed Motion MN22-4, which asked City Administration to prepare a report on how the City can better serve 2SLGBTQIAP+ people, including in its role as an employer.
For this reason, the City is undertaking a series of consultations to identify gaps, strengths and realities for 2SLGBTQIAP+ employees with a focus on:
- including 2SLGBTQIAP+ people under all employee equity policies;
- reviewing and, if required, improving the name change processes for staff;
- provision of all gender change rooms and washrooms for staff; and
- existing and potential future education / professional development for leadership and front-line staff.
This consultation process with City of Regina staff is meant to inform recommendations about these and other topics that may emerge throughout discussions with staff members.
Consultation Activities
These consultation activities were developed with support from the 2SLGBTQIAP+ Reference Group, and insight from the City of Regina’s Department of People & Organizational Culture. Consultation activities were designed to address as many barriers to participation as possible.
Please check back soon for more information about how to sign up for any of these opportunities.
You can find our Frequently Asked Questions at the bottom of this page.
2SLGBTQIAP+ Employee’s Discussion Group (Zoom)
January 19th 2023 • 1pm to 3pm
2SLGBTQIAP+ employees, including those who may not be open about their identities, are invited to attend a discussion group taking place on January 19th 2023 on Zoom. Pre-registration will be required.
The Discussion Group will be recorded for data analysis purposes only, and will be deleted immediately following an anonymized transcription.
Allied Employee’s Discussion Group (Zoom)
January 19th 2023 • 9am to 11am
Allied employees who are not 2SLGBTQIAP+ are invited to attend a discussion group taking place on January 19th 2023 on Zoom. We also invite those who are 2SLGBTQIAP+ to attend if they are unable to attend the afternoon group, or would rather attend who do not wish to identify in front of colleagues as 2SLGBTQIAP+. Pre-registration will be required.
The Discussion Group will be recorded for data analysis purposes only, and will be deleted immediately following an anonymized transcription.
Indigenous Employee’S Discussion Group
January 25th 2023 • 9am to 11am
Indigenous employees, including those who are not 2SLGBTQIAP+, Two-Spirit or Indigiqueer, are invited to participate in an Indigenous-only Discussion Group. This discussion group will be facilitated by an Indigenous facilitator. Pre-registration will be required.
The Discussion Group will be recorded for data analysis purposes only, and will be deleted immediately following an anonymized transcription.
2SLGBTQIAP+ Text-based Discussion Forum (Discord)
January 23rd 2023 to January 27th 2023 • 24/7
This consultation activity is specifically designed to provide opportunities for 2SLGBTQIAP+ employees to participate who:
- may feel uncomfortable asking a supervisor to participate on work time;
- may be unable to participate in a live discussion group;
- may want to stay anonymous amongst their colleagues;
- prefer to communicate via text-based options; or
- want to participate outside of work time.
Pre-registration will be required. Registrants will be provided with instructions about how to create a Discord account and how to join the week-long forum. Registrants will be able to participate using a username they choose, and will be invited to discuss the same questions that are being shared during the live discussion groups.
Forum chat logs will be maintained and anonymized for data analysis purposes only. The forum will be disabled and deleted immediately following the closing of the forum.
Zoom, In-person or Phone 2SLGBTQIAP+ Employee Interview
Interview times available between January 10th 2022 and January 18th 2022 from 11am to 3pm daily
2SLGBTQIAP+ employees who may be more comfortable participating privately are invited to book an interview time with Ivy + Dean to respond to a series of questions in a one-on-one setting.
Interviews will be recorded for data analysis purposes only, and will be deleted immediately following an anonymized transcription.
Text Message 2SLGBTQIAP+ Employee Interview
Interview days available between January 10th 2022 and January 18th 2022
2SLGBTQIAP+ employees who may not be able to participate in a time-constrained interview are invited to arrange a day to participate in an interview over text message. This will allow participants to respond to questions on their own time throughout the day, or to respond to questions without having to take significant time periods away from their daily responsibilities.
Text message interview logs will be maintained and anonymized for data analysis purposes only, and will be deleted from all Ivy + Dean phone systems. You can request a survey by emailing us at info@ivydeanconsulting.ca.
Paper or Virtual Survey
Survey collection taking place from January 10th to January 18th 2023
Any employee who is unable or uncomfortable participating through another consultation activity is invited to contact Ivy + Dean to request a paper or virtual survey to complete. This survey will include the same questions as each discussion group and interview. You can request a survey by emailing us at info@ivydeanconsulting.ca.
Survey responses will be maintained and anonymized for data analysis purposes only.
If you have any questions, please contact us at info@ivydeanconsulting.ca.
FREQUENTLY ASKED QUESTIONS
If you have questions about this consultation process or would like to learn more, check out these FAQs.
What is this consultation for?
In June 2022, Regina City Council passed Motion MN22-4, which asked City Administration to prepare a report on how the City can better serve 2SLGBTQIAP+ people, including in its role as an employer.
For this reason, the City is undertaking a series of consultations to identify gaps, strengths and realities for 2SLGBTQIAP+ employees with a focus on:
- including 2SLGBTQIAP+ people under all employee equity policies;
- reviewing and, if required, improving the name change processes for staff;
- provision of all gender change rooms and washrooms for staff; and
- existing and potential future education / professional development for leadership and front-line staff.
This consultation process with City of Regina staff is meant to inform recommendations about these and other topics that may emerge throughout discussions with staff members.
Who is hosting the consultations?
The City of Regina engaged Ivy + Dean Consulting, a local 2SLGBTQIAP+ owned consulting firm, to undertake this process. This work is being guided by a 2SLGBTQIAP+ Reference Group made up of 2SLGBTQIAP+ community members and City employees who are providing recommendations to Ivy + Dean about how best to undertake these consultations.
Multiple representatives from Ivy + Dean Consulting are hosting these consultations, which will allow for City staff to choose who they talk to or engage with on these topics. This is to avoid situations where individuals may have prior relationships with Ivy + Dean consultants.
Who can participate in consultations?
We’re seeking input from City of Regina employees who identify as members of the 2SLGBTQIAP+ community, including those who may not be open about their identities.
There is also an opportunity for City of Regina employees who are not 2SLGBTQIAP+ to participate.
I identify as 2SLGBTQIAP+. How can I participate in consultations?
There are a number of different ways that you can participate in the consultation process. You can:
- Participate in a scheduled, two-hour discussion group with Ivy + Dean
- Participate in the week-long, text-based, online discussion forum on Discord
- Arrange a one-on-one interview with Ivy + Dean on Zoom, in-person or over the phone
- Arrange a one-on-one text message interview with Ivy + Dean
- Request a paper or virtual survey to provide your answers to the interview questions in writing
I identify as 2SLGBTQIAP+, but I’m not open about it. Can I still participate in the 2SLGBTQIAP+ consultations?
Yes. We invite any person who self-identifies as 2SLGBTQIAP+ to participate in the closed consultations. You are not required to be “out”.
If I participate, will the City know? Will my colleagues know?
To ensure and protect the confidentiality of all participants, Ivy + Dean is not disclosing who is or is not participating in the consultations.
It is important to note that if you participate in a group discussion other employees may identify you and, while we expect all participants to maintain confidentiality of their colleagues, we can not guarantee this. For this reason, there are various ways to participate that do not require you to be in a group.
It is also important to note that if you request permission to participate in a discussion group or consultation during your work hours your supervisor may identify you as someone who is participating in this consultation. For this reason, there are various ways to participate that do not require you to communicate your involvement with your supervisor.
I’m not 2SLGBTQIAP+. How can I participate in consultations?
Yes! We are inviting any non-2SLGBTQIAP+ employees who are interested in participating to attend a discussion group. If you are unable to attend this discussion group, you may request a paper or digital survey of the questions to complete on your own time.
I want to participate, but in a way that is totally anonymous. Is that possible?
Unfortunately, there is no way to participate in the consultation and remain completely anonymous from Ivy + Dean.
While every participant will be confidential, meaning that Ivy + Dean will not disclose any names or information to the City of Regina, Ivy + Dean must know your name. This is to avoid situations where people participate multiple times under the guise of being different people.
Can I participate in consultations during work time?
Yes, this is a City sponsored initiative. Please let your supervisor know the duration of time you will be away from your duties. If you are concerned about attending during work hours, please review the options on how to participate in a way that does not take you away from your scheduled shift.
If you are unsure of how to request this, or are navigating issues with being able to participate, you may contact the City’s HR Department at mlburns@regina.ca.
If I participate and then change my mind later, can I withdraw from the consultation?
If you participate in a one-on-one conversation or complete a paper or virtual survey, yes, you will be able to withdraw from the consultation at any time.
If you participate in a group discussion, you will not be able to withdraw from the consultation because Ivy + Dean may not be able to separate your contributions from the contributions of others.
What will be done with the information collected?
All of the information (data) collected by Ivy + Dean will be analysed by their team. This information will be anonymized and all identifying information will be removed. The anonymized data will be organized by theme and presented in the final report to City Council.
This information will inform recommendations from Ivy + Dean to the City.
No raw data or information will be shared with the City of Regina.
Jacq is the CEO & Principal Consultant at i+d. With over 10 years of experience in the non-profit sector, they’re love thinking up creative ways to challenge the norms while still getting things done.
You can usually find Jacq drinking Diet Pepsi and watching something great on Netflix when they’re not working.
